Parties and guidelines

Every collaboration in TakeTurns always involves two parties. In this article, you’ll learn what parties are and how to identify them.

What is a party?

The parties in a collaboration represent the two groups that are working together. For example, let’s say you’re collaborating on a new agreement with your customer. You would be one party while your client would be the other party.

The people that make up a party, or members of that party, do not need to come from the same organization. In fact, the party could be made up of people from inside or outside of an organization. Going back to our example about the new customer agreement, your party might include your outside legal counsel.

We leave it to you, and the people you collaborate with, to decide who should be part of each party.

How to name the parties?

Each party in the collaboration requires a name. Here are some best practices for naming your party. If the party represents an:

Organization, use the name of the organization, e.g., US Federal Energy Regulatory Commission
Company, use the name of the company, e.g., TakeTurns
Group of people, use something that adequately describes the group, e.g., Marketing @ TakeTurns
Individual, use the person’s name, e.g., John Doe

💡 Tip

When naming parties it’s important to balance both brevity and clarity. Keeping the names shorter makes the collaboration descriptions easy to read. Choosing meaningful names makes those descriptions easy to understand.

Who are the participants

Everyone working on a collaboration, or the members of both parties, are called participants.

Within a party there is at least one leader. Learn more about their roles.

Use of colors and guidelines for identifying parties

In TakeTurns, parties are identified by colors and positions:

The party in DARK blue is always your party
The party in LIGHT blue is always the other party

When the two parties are displayed next to each other, for example in the collaboration headers or the collaboration list,

The first party created is the party that created the collaboration (i.e., the inviting party)
The second party is the party that received the invitation (i.e., receiving party)

Examples

Here are some examples of collaborations.

What You See In the Active collaborations View	What it Means
Non Disclosure Agreement ACME & John Doe	Collaboration between a organization (ACME) and an individual (John Doe) Subject is a Non Disclosure Agreement. You are a member of ACME party (dark blue) ACME initiated the collaboration (first position)
Ad Campaign ACME & Ad Agency	Collaboration between two organizations (ACME and Ad Agency) Subject is an Ad Campaign. You are a member of the Ad Agency party (dark blue) ACME initiated the collaboration (first position).
Contracts John Doe & Monica Martins	Collaboration between two individuals (John Doe and Monica Martins) Subject is Contracts. You are John Doe (dark blue) You has initiated the collaboration (first position).

To help you remember the positions and the colors, here’s a mnemonic: FSDL. Or

First - Who's on the list from the start? The collaboration's creator did their part!
Second - And who's been invited to join in? Second in line is where they’re in!
Dark (Blue) - Icons of blue that are dark? That's my party, making its mark!
Light (Blue)- Icons of blue that are light? That's the other party, shining bright!